EXECUTIVE ASSISTANT TO THE DIRECTOR
About this role
YOUR ROLE: WHAT WE’RE LOOKING FOR: THE ECOSYSTEM APPROACH SHIKHA INSTITUTE Shikha Institute : Our research and development center Shikha Academy: Our experimental K-12 lab school Shikha Labs: Our AI ed-tech companyInstitute: https://shikhainstitute.org/ School: https://shikhaacademy.org/ OUR CULTURE Shikha is a growth-first workplace where ideas matter more than hierarchy. We empower people to experiment, share openly, and take ownership. With approachable leaders and an open-door policy, this is a place to create, evolve, and push the boundaries of what’s possible in education and in yourself.The Shikha ecosystem works on the problem of high quality education through a systems based, interdisciplinary approach across three organizations: Own the Director’s time — calendar, priorities, and daily flow Ensure every meeting has purpose, prep, and follow-through Draft high-quality communication — emails, notes, announcements, stakeholder updates Track key initiatives across the organisation — what’s moving, what’s stuck Follow up with teams — respectfully, but consistently Create structure — agendas, trackers, summaries, dashboards Act as a bridge between the Director and academic, admin, HR, and external stakeholders Support key HR processes in coordination with the HR team (hiring coordination, documentation, follow-ups) Help maintain organisation-wide discipline — timelines, communication, and accountability Anticipate problems before they become problems Extremely organized Strong writer — clear, concise, thoughtful communication High ownership — you don’t wait to be told High EQ — you can handle different personalities with maturity Detail-oriented but able to see the bigger picture Comfortable with basic HR processes and coordination Comfortable with data, trackers, and systems Calm under pressureJOB TYPEFull timeLOCATIONBorivali, MumbaiREPORTS TODirectorCONTACThr@shikhaacademy.org THIS ROLE IS FOR YOU IF: EXECUTIVE ASSISTANT TO THE DIRECTOR This is not a typical EA role. This is not just calendar + travel. This is the person who ensures the Director operates at maximum clarity, speed, and impact. You are the force multiplier.SALARYCompetitive, commensurate with skills and experience WHAT YOU’LL BECOME: Month 1–3: Understand the ecosystem — people, processes, priorities Month 3–6: Run the Director’s office independently Month 6–12: Become the central coordination point across functions (including HR touchpoints) Month 12+: Take ownership of key cross-functional projects You enjoy bringing order to chaos You like being at the center of how things run You’re curious about people, culture, and how teams function You take pride in precision and reliability You want to grow into operations / HR / leadership over time
Key Responsibilities
- Director's calendar management
- Meeting prep and follow-through
- Drafting key communications
- Cross-functional team follow-ups
- HR process coordination support
Requirements
Must have
- 2–10 years of experience